Canvas Tip of the Week (03 February 2020)

Gradebook Rules

Did you know that you can create rules in your gradebook (e.g., drop lowest score)?

Once you have added Assignments to your Assignment Group, you can create rules for the entire Assignment Group. Assignment Group rules determine how Canvas handles any exceptions you want to create for grade calculations. Assignment Groups can be weighted or unweighted.  One example of a rule that you can create is to drop the students lowest score within an Assignment Group.

To drop one or more lowest grade from an assignment category…

  • Go to ASSIGNMENTS.
  • Click on the gear that appears to the far right of the Assignment Group and then select EDIT.
  • Enter the number of grades you would like to drop.

To learn more about creating rules for your Assignment Groups in Canvas, you can view the complete instructional guide here.  If you need information about how to create Assignment Groups in the first place, you can view that complete instructional guide here.

All of the Canvas Tips of the Week are archived on the CILT website at https://western.touro.edu/cilt/canvas/#tips


As a reminder, the Canvas team at the Touro College and University Systems level continues to offer webinars on various aspects of Canvas.  NOTE THE TUESDAY WEBINAR FOCUSED ON THE NEW GRADEBOOK!  Webinars that are coming up this week include (all times in Pacific):

February 05, 2020, Wednesday
8:00am – Canvas General Training Sessions (to register, click https://zoom.us/webinar/register/WN_T98j8O79SrKLA4u4EtACbQ )
11:00am – Creating Quizzes in Canvas (to register, click https://zoom.us/webinar/register/WN_T-fl8sbHTKShq9zf75IHEg )

February 06, 2020, Thursday
11:00am – Managing Quizzes in Canvas (to register, click https://zoom.us/webinar/register/WN_Ll17GzrVRQO0oW0-qTpfuQ )
11:00am – Winter is Here! Using Zoom to Stay on Schedule (to register, click https://zoom.us/meeting/register/vpApduqoqjoq_ZEEU9i8sMfu1jozb34luA )

You can access the complete training schedule at https://touro-iits-dept.s3.amazonaws.com/canvas/calendar.html

If you have questions, feel free to contact Michele Jenkins, Jim O’Connor or myself.

As a reminder, you can access TUC and TUN specific resources at the Center for Innovative Learning and Teaching website at:

https://western.touro.edu/cilt/canvas/

Michael K. Barbour, Ph.D.
Fellow

Canvas Tip of the Week (27 January 2020)

New Gradebook Active

Have you noticed the differences in your grade books since Saturday, 18 January?

***Before getting into the Canvas tip for this week, an overview of the new features in the gradebook can be found in the Canvas Tip of the Week for 23 December 2019

Over the past two weeks, Brittany Handler (Instructional Designer, School of Health Sciences, Touro College) has conducted two webinars on the new gradebook that has been active in all Canvas courses for the past two weeks.  Below are the resources from those sessions.  If you are responsible for any assessments in your Canvas courses, I would strong recommend that you review one of the recordings (as both are essentially the same session, but repeated on two occasions).

TCUS New Gradebook Webinar Resources

This webinar will be repeated again on Tuesday, 28 January at 10:00am (Pacific).  To sign up for the webinar, visit https://zoom.us/meeting/register/vJAvcO2srzwiasxe8Md5COc_j3o4uwKXTQ

To learn more about changes to the Canvas gradebook, you can view the complete release notes here

Please note that one of the negative changes that has occurred to the gradebook is that the option to treat ungraded assignments as 0 is no longer available.  Over the past two weeks, Canvas users have been up voting a suggested idea in the Canvas Community to bring back this feature.  You can access this suggestion at https://community.canvaslms.com/ideas/14133-allow-treat-ungraded-as-0-in-new-gradebook and if you want to add your vote, simply click on the “VOTE UP” button (it will ask you to login and you will use the same username and password you use to login to Canvas – as the Canvas Community is just an extension of that system).

All of the Canvas Tips of the Week are archived on the CILT website at https://western.touro.edu/cilt/canvas/#tips


As a reminder, the Canvas team at the Touro College and University Systems level continues to offer webinars on various aspects of Canvas.  NOTE THE TUESDAY WEBINAR FOCUSED ON THE NEW GRADEBOOK!  Webinars that are coming up this week include (all times in Pacific):

January 27, 2020, Monday
11:00am – Setting Up Your Canvas Gradebook (to register, click https://zoom.us/webinar/register/WN_LAmbuFEXQQC6bk8wMV0vgQ )

January 28, 2020, Tuesday
10:00am – Updated Gradebook (to register, click https://zoom.us/meeting/register/vJAvcO2srzwiasxe8Md5COc_j3o4uwKXTQ )
11:00am – Making Your Canvas Course Content Available, and Communicating With Students (to register, click https://zoom.us/webinar/register/WN_Oo3-wXCKS26Z2ZMnZOxtUg )

January 29, 2020, Wednesday
8:00am – Using Assignments to Collect Work Form Students – And how to Grade Them (to register, click https://zoom.us/webinar/register/WN_3Yh21msLRb-c8-Do0n2OtA ) )

January 30, 2020, Thursday
8:00am – How to Copy Your Course to the Next Term (to register, click https://zoom.us/webinar/register/WN_FIXVWI3oTxCj2DtAb7O4GQ )

January 31, 2020, Friday
8:00am – Turn-it-in plagiarism checker (to register, click https://zoom.us/webinar/register/WN_SC0G1g9WT2WPgJqya6BzMQ )

You can access the complete training schedule at https://touro-iits-dept.s3.amazonaws.com/canvas/calendar.html

If you have questions, feel free to contact Michele Jenkins, Jim O’Connor or myself.

As a reminder, you can access TUC and TUN specific resources at the Center for Innovative Learning and Teaching website at:

https://western.touro.edu/cilt/canvas/

Michael K. Barbour, Ph.D.
Fellow

Canvas Tip of the Week (13 January 2020)

Hide Grade Distribution

Did you know that by default students can see the grade distribution in Canvas, but you can hide it?

***Before getting into the Canvas tip for this week, a final reminder that the new gradebook in Canvas becomes active on Saturday, 18 January.  You can reach more about the changes in the Canvas Tip of the Week for 23 December 2019.  Below you’ll see a TCUS webinar about this too.

Students do not see each other’s grades, but they can see the grade distribution and where they are in the distribution.  If that does not help your class, you can turn off the feature.

To turn off the students ability to see the grade distribution:

  • Click on SETTINGS in the left hand course menu.
  • Then click on ADVANCED SETTINGS.
  • Next click on the box that is next to “Hide grade distribution graphs from students.”
  • Finally, don’t forget to click on the UPDATE COURSE DETAILS button.

Learn more about this feature here.


As a reminder, don’t forget about the policy changes described in last week’s Tip of the Week.  The basic premise of those changes were that requests related to COM and COP courses in Canvas should now be directed to Michele Jenkins, while requests related to CEHS courses in Canvas will continue to be directed to Michael Barbour.

Please note that all of the Canvas Tips of the Week are archived on the CILT website at https://western.touro.edu/cilt/canvas/#tips


As a reminder, the Canvas team at the Touro College and University Systems level continues to offer webinars on various aspects of Canvas.  Webinars that are coming up this and next week include:

January 14, 2020, Tuesday
11:00am – Updated Gradebook (to register, click https://zoom.us/meeting/register/vpMkd-mvrzwvTejZ6QNok9I8ViN6LcIU8A )

January 15, 2020, Wednesday
11:00am – Setting Up Your Canvas Gradebook (to register, click https://zoom.us/webinar/register/WN_RQuxIWFJR4W1KWkld-5fDw ) )

January 17, 2020, Friday
8:00am – Canvas General Training Sessions (to register, click https://zoom.us/webinar/register/WN_SIwCOZqYTjaXbV4iYQljCQ )

You can access the complete training schedule at https://touro-iits-dept.s3.amazonaws.com/canvas/calendar.html

If you have questions, feel free to contact Michele Jenkins, Jim O’Connor or myself.

As a reminder, you can access TUC and TUN specific resources at the Center for Innovative Learning and Teaching website at:

https://western.touro.edu/cilt/canvas/

Michael K. Barbour, Ph.D.
Fellow

How to Give Your Students Better Feedback Through Technology

Holly Fiock, an instructional designer in the College of Education at Purdue University, and Heather Garcia, an instructional design specialist at Oregon State University Ecampus, have written
an extensive article focusing on providing student feedback through the use of technology.

The article is broken down into 8 sections:

    Essentials
    4 Key Qualities of Good Feedback
    2 Time-Saving Approaches
    When to Use Audio or Video Tools for Feedback
    When to Stick to Text Feedback
    Tips on Getting Started
    Common Pitfalls and Smart Solutions
    Resources

I was very impressed with how this article discussed challenges from the instructor’s perspective, as well as sound suggestions and advice for providing effective feedback.

You can access this article via the following link:

https://www.chronicle.com/interactives/20191108-Advice-Feedback?utm_source=pm&utm_medium=en&cid=pm&source=ams&sourceId=111377

Increasing your chances for success

Dear Colleagues/Students,

Many of you are probably considering New Year’s resolutions.

Jeff Haden shares 10 great habits to pursue for being successful.

Here’s the link:

https://getpocket.com/explore/item/want-to-be-super-successful-science-says-do-any-1-of-these-10-things?utm_source=pocket-newtab

Darcie Larimore-Arenas Blog about ACUE Course

Below is a blog entry written by Darcie Larimore-Arenas. Darcie is an Assistant Professior in the Joint MS Physician Assistant Studies/Public Health Master’s degree program at Touro University California.



The ACUE online course for faculty has been a game-changer for me. My name is Darcie Larimore-Arenas, and I am an Assistant Professor for the Dual Master Degree Program for Physician Assistant and Public Health Program at Touro University California. I started as faculty four years ago, having come from a clinical background in family practice and a teaching background at the K-8 level. As a graduate of the program where I am now teaching, I assumed (incorrectly) that teaching the next generation of PA/MPH students would feel instinctive and that I could fall into a rhythm guided by my personal history and experience. Unfortunately, this was absolutely not the case. I struggled to find my way in a variety of important areas, including curriculum development, syllabus creation, testing, and effective use of class time. I have had excellent colleague mentorship but felt that I was piecing together the pathway to better teaching. Enter ACUE.

Unreservedly, I can attest that ACUE has improved my teaching – and I am only part-way through the course. I have been able to employ practical and meaningful changes to my courses as a result of what I am learning. I was reticent to take on additional work and responsibilities with this course given that I am full-time principal faculty and practice clinically, as well. The ACUE course design has been an excellent fit for me. The course is a hybrid of online and face-to-face meetings, and allows for some flexibility with each deadline. The course modules include videos demonstrating application of the teaching methods, instructional videos that lay out crisply and efficiently how to utilize the techniques, a plethora of reference materials and handouts, and discussion boards to share and bounce ideas around with colleagues.

I can now speak from personal experience on the benefits of the ACUE techniques. Since I have begun employing ACUE practices in the classroom for improved delivery of material, students have responded enthusiastically and with improved participation. A sampling of some of my newly instituted techniques include mini-lessons, lecture outlines presented at the beginning of class, small group and pair-and-share activities to begin class or break up the lecture, and student-led summaries of the lecture material. In addition, ACUE has greatly helped me to better understand how to make learning outcomes student-centered and how to align the outcomes with objectives and assessments. I am developing improved testing methods and creating transparency in the process so that students feel empowered for their own learning.

Not once during this course have I felt that the material presented did not apply to me or was not useful or practicable. I have experienced excellent support along the way and I appreciate the opportunity to develop my teaching with this curriculum. ACUE provides a very straightforward curriculum for higher education development and delivery and I am grateful to have had the opportunity to participate. With months of curriculum ahead of me, I am excited to see what lies in store and how it can help me to better help my students!

Darcie Larimore-Arenas, MSPAS, MPH, PA-C
Assistant Professor
Touro University California Joint MSPAS/MPH Program

Breaking Through Innovation Fatigue

“There are many obstacles that create an innovation stalemate on college campuses, including campus culture, lack of coherent strategy, poor communication by senior administrators, and the complications of turning a good idea into a widespread transformation.

So what does it take for successful institutions to adopt new strategies? What are some of the methods colleges are using to transform their campuses for the future? “

The Chronicle of Higher Education has published an interesting round table discussion concerning adopting new innovations on campus.

Here is the link:

http://connect.chronicle.com/rs/931-EKA-218/images/AcademicInnovation_Workday_Roundtable.pdf

Canvas Tip of the Week (06 January 2020)

TUC Canvas Transition Complete

Did you know that as of Fall 2019 all programs at Touro University California were now using Canvas?

Hello everyone and welcome to the Spring 2020 semester!

As the Fall 2019 semester completed the transition of ALL Touro University California programs to Canvas, it is time to update some of the local policies related to Canvas.

Registration Procedure with Canvas (http://western.touro.edu/wp-content/uploads/sites/8/2019/12/registration-procedure-with-canvas.pdf )

During the first semester of the transition period, the local TUC Canvas team, the Registrar’s office, and representatives from each of the academic units worked with the TCUS Canvas team in New York to develop this registration policy.  It is primarily focused on enrollment of faculty and staff.  The first step of the procedure remains the same as it has always been.  The Registrar adds one primary and four to five additional faculty who are listed in Banner. These individuals will be automatically populated in Canvas as “TEACHERS.”  It is recommended that these individual(s) be the teacher(s) of record for the course.

Any additional faculty that needs access to the course for the purposes of creating content, adding assignments, and/or overseeing grades would fall into the second step of the process.  In this step, there are two spreadsheets that need to be created and submitted to Michele Jenkins for COM and COP courses or Michael Barbour for CEHS courses.  The information and specific format required for both spreadsheets are described in the second step of the policy.

Please note that department chairs, directors, assistant deans, associate deans, and/or deans do not need to be added under either of these steps.  These faculty have already been added at the administrative level to the appropriate courses.

Add User or Change User Role in Canvas (http://western.touro.edu/wp-content/uploads/sites/8/2019/12/add-user-or-change-user-role-in-canvas.pdf )

If during the semester there is a need to make additions or changes to the role that a particular faculty, staff, and/or student was assigned in Canvas, these requests should be submitted to Michele Jenkins for COM and COP courses or Michael Barbour for CEHS courses.  Each request should include the specific information that is outlined in the policy (e.g., name, T#, semester, CRN, and role).  As described in the policy, all requests must be first approved by:

  • the course coordinator, OR
  • the program coordinator, department chair, and/or school director, OR
  • an Associate Dean or Dean.

Evidence of this approval MUST be included in the request when it is submitted. The easiest way to accomplish this is to send an e-mail to one of the individuals listed above making the request for an addition or change in the course, and once the individual has approved it, then forward the entire e-mail chain to Michele or Michael.

In the case of faculty and staff, it is requested that those responsible for the initial enrollment described in the “Registration Procedure with Canvas” be as accurate as possible, as the addition or change of a role in Canvas after the fact is a manual process that has to be completed by the TCUS Canvas team in New York.

Canvas Organization Management Policy (http://western.touro.edu/wp-content/uploads/sites/8/2019/12/canvas-organization-policy.pdf )

Unlike Blackboard, Canvas does not have a function that separates courses and organizations.  However, Canvas does allow the administrator to manually create courses at the local level. These locally created courses have the same functions as the courses that are automatically created by Banner (i.e., the courses listed in our course catalogue).  This is how we have decided to emulate the same functions that were provided by the organizations in Blackboard.  Organizations that are considered curricular or co-curricular can be established as a locally created course.  Please note that general development courses or sandboxes do not qualify as organizations, and will only be created for new programs or courses.

In order to establish an organization in Canvas, individuals must complete the Canvas Organization Request Form and send it to Michele Jenkins.  If approved, an enrollment file will need to be created – as outlined in the second step of the policy – and then this file should also be sent to Michele Jenkins.

For individuals responsible for clinical or program level organizations, please review the video “How to Manage Organizations in Canvas” (https://youtu.be/aRinvcze3y4 ).

To learn more about these and other TUC Canvas policies, you can view the all of the details on the Center for Innovative Learning and Teaching’s website.
——————————————————
The main change in the policies described above is that requests related to COM and COP courses in Canvas should now be directed to Michele Jenkins, while requests related to CEHS courses in Canvas will continue to be directed to Michael Barbour.

Please note that all of the Canvas Tips of the Week are archived on the CILT website at https://western.touro.edu/cilt/canvas/#tips

As a reminder, the Canvas team at the Touro College and University Systems level continues to offer webinars on various aspects of Canvas.  Webinars that are coming up this and next week include:

January 06, 2020, Monday
11:00am – How to Copy Your Course to the Next Term (to register, click https://zoom.us/webinar/register/WN_jKhgHkouQNm6m91Ip2u3Jw )

January 08, 2020, Wednesday
8:00am – Adding Content to Your Course (to register, click https://zoom.us/webinar/register/WN_MD_GivWtR0SxO3LRJ9lgFg ) )

January 09, 2020, Thursday
8:00am – Canvas General Training Sessions (to register, click https://zoom.us/webinar/register/WN_QMcNxc9zSNqpAzP90LVneQ )

You can access the complete training schedule at https://touro-iits-dept.s3.amazonaws.com/canvas/calendar.html

If you have questions, feel free to contact Michele Jenkins, Jim O’Connor or myself.

As a reminder, you can access TUC and TUN specific resources at the Center for Innovative Learning and Teaching website at:

https://western.touro.edu/cilt/canvas/

Michael K. Barbour, Ph.D.
Fellow

Canvas Tip of the Week (23 December 2019)

Canvas Gradebook 

Did you know that Canvas has a new gradebook that will become the default on January 18, 2020?

In the process of finalizing your Fall 2019 grades in Canvas, you have likely seen this Banner across the top of the page.

While faculty have had the option to enable the new gradebook for many months now (and some have), most of us have continued to use the old gradebook.  On January 18, 2020 you will no longer have the option to use the old gradebook!

So what is this new gradebook?

The new gradebook gives instructors new capabilities to hide/post (formerly mute/unmute) grades for a course, set a late policy for a course, arrange and filter elements in new ways, and more. 

Posting grades

With New Gradebook, you can automatically hide or post (formerly mute or unmute) all feedback and grades.

Previously, the default setting allowed students to see feedback and grades as soon as they were entered; in the new gradebook, students cannot see feedback and grades until they are entered and manually posted. 

When you are ready to manually release grades to students, go to Grades, click the Options icon next to the Assignment title, and select Post grades

You’ll then see options for which grades to become visible:

  • Everyone: shows grades for all students. (NOTE: Students will see only their own grades.) Newly entered grades will be visible immediately to all students.
  • Graded: shows grades that have already been entered. Newly entered grades will be hidden and will need to be posted later.
  • Specific Sections: shows grades to one or more sections in the course.

A gray Visibility icon (the “eye” symbol) appears when hidden grades are ready to be released to students. “MANUAL” indicates that a manual posting policy is currently in place and future grades are hidden from student view or that a manual posting policy was previously used to hide grades in an assignment.

For more, see the Canvas Instructor Guide on how to post grades for an assignment.

Changing the posting policy for a course

If you would prefer that your grades and feedback appear automatically, as they did previously, you can change the posting policy.

To set the posting policy for a course, go to Grades, click the Settings (gear) icon, and select the Grade Posting Policy tab.:

Here, you can choose to Automatically Post Grades or Manually Post Grades. Click Update when finished. 

If you choose to automatically post grades, you can still hide and post individual assignments. Find out how to hide grades for an assignment and how to post grades for an assignment.

For more, see the Canvas Instructor Guide on how to select a grade posting policy for a course.

Exporting and importing

The ability to export and import the new gradebook is now found under a new “Actions” menu. 

To export or import your gradebook, click the Actions menu and select an option:

For more, see the Canvas Instructor Guide on exporting grades or importing grades.

Setting a late policy

You can now apply automatic grading rules to missing and late submissions.

To set the late policy for a course, go to Grades, click the Settings (gear) icon, and select the Late Policies tab.:

Here, you can set a default grade for missing submissions or apply grading rules for late submissions. Click “Update” when finished. 

For more, see the Canvas Instructor Guide on how to apply a missing submission policy or apply a late submission policy.

Arranging, sorting, and filtering

You now have the ability to arrange, sort, and filter your gradebook in new ways.

With new gradebook, you can now:

To learn more about changes to the Canvas gradebook, you can view the complete release notes here.

If you have questions, feel free to contact Jim O’Connor or myself.

As a reminder, you can access TUC and TUN specific resources at the Center for Innovative Learning and Teaching website at:

https://western.touro.edu/cilt/canvas/

Michael K. Barbour, Ph.D.
Fellow

Canvas Tip of the Week (16 December 2019)

Spring is Around the Corner, Are You Prepared to Copy Your Course(s)?

Colleagues,

Once again, not a traditional “Canvas Tip of the Week,” but I wanted to pass along some tips that a colleague from the Canvas Team in New York shared with her faculty.  You’ll see I have added some TUC/TUN specific comments in red for some of the recommendations.

Michael K. Barbour, Ph.D.
Fellow, Center for Innovative Learning and Teaching (Touro University Western Division)


As we approach the end of the fall semester and begin to think forward to the spring term, we would like for you to keep in mind some recommendations when copying your course content from one semester to the next:

Recommendation #1 Use the Select Content Option – When copying a course using the select content button to choose which information you copy over from one semester to the next can eliminate duplication of items, and prevent unnecessary items from being copied over (e.g., old announcements). This option gives you the freedom to choose what content (e.g., modules, discussions, quizzes) you want in your new shell. [MKB – We have a video that describes this process at https://youtu.be/LXP0zOZCZMs.]

Recommendation #2: Adjust (Assignment) Due Dates – As part of a course copy, you can adjust the due dates associated with course events and assignments. You can also shift due dates to a different day or remove all associated due dates. Note that you may still have to make some manually changes to dates.

Recommendation #3Update Your Instructor Contact Info – As always it is important that your students know where and how to contact you. Be sure to update your contact information in the designated Instructor Information area of the course. Also let student know when they can expect to receive a response from you. The typical response time for emails is 24 hours on weekdays and 48 hours on weekends or holidays.

Recommendation #4Review Rubric Standards – The Touro Rubric for Online Education is the guide to setting up your online course. These standards have been put into place to provide online students with the best experience possible at Touro. [MKB – Note this is a useful tool for all online content in Canvas, not just for online courses.]

Recommendation #5: Contact Online Education for Support – The Online Education team is here to help as you conclude one semester and begin another. If you would like support, please reach out by emailing one of our fabulous team members to set up a one-on-one or small-group session:

  • Holly Owens, Assistant Director of Instructional Design, holly.owens@touro.edu
  • Brandi So, Instructional Designer, brandi.so.@touro.edu 
  • [MKB – Holly and Brandi are available to assist any faculty throughout the system with the development of online course content (i.e., anything you’d put in Canvas), regardless if the course is offered online or face-to-face.]

Wishing you a fabulous end of the semester!

Take Care,

Holly 

Holly Owens
Assistant Director of Instructional Design,
Department of Online Education
M: 410-916-5044
holly.owens@touro.eduwww.touro.edu
Want to schedule a chat? 
Check out my availability and schedule an appointment via Calendly